Conference and Event Services
Thank you for your interest in hosting an event on our Long Island campus! There are many beautiful spaces available on the campus, including classrooms, conference rooms, ball fields and gardens to name a few. We’re excited to help you plan your event in any one that you choose.
Our experienced and friendly staff is ready to help you plan your event from start to finish, so all you need to do is follow the easy steps below to get started. See you soon!
Plan a Public Event
Step #1: Identify the date and time of your event/meeting. Think about what space will work best for your event and which will provide your guests with a quality experience. Visit our spaces here. You can also view a 360 virtual tour.
Step #2: You have identified the space you wish to host your event? Great. Please fill out and submit our Request for Facility Use Form and a staff member from the Conference and Event Service office will contact you within three business days. Please ensure that your request is as detailed as possible to ensure faster processing.
Items to consider when planning an event include:
- Purpose of Meeting/Event
- Purpose of Meeting/Event
- Day/time (start to finish including setup/breakdown)
- Location, location, location
- Number of attendees/participants
- Set-up needs (tables, chairs, A/V equipment, security, staffing)
Step #3: A member of the Conference and Event Services (CES) staff will contact you via telephone or email to confirm details of your event and talk through any questions. At this time, CES staff will also assign any necessary resources to the event or meeting.
Step #4: Once all resources are assigned (facility, set-up style, catering, audio-visual, staffing, etc.), the CES staff will generate a quote and contract to be forwarded to you, at which time you will have 14 business days to submit a deposit to secure the facility.
Step #5: The CES staff will continue to work with you as your event nears to make sure all your needs are met. A member of the CES staff will contact you two weeks prior to your event (you can always reach out before then) to review any changes or additions to the reservation.
Step #6: Hooray!! It's time for your event!
Important Items to Note
- All external (non-St. Joseph’s University) groups are required to present sufficient insurance.
- The use of alcohol and tobacco is prohibited in all St. Joseph’s University facilities.
Student/Student Organization Scheduling
Registered St. Joseph's University students and organizations wishing to reserve classroom space for studying, group projects, meetings or tabling events must have prior approval from the Office of Student Life and Leadership Development. Please contact [email protected] to assist you with your request.
Faculty and Staff Scheduling
Ready to have an internal department meeting/event and need space? Or perhaps you are looking to host a College co-sponsored event or just think our Long Island campus would be a really cool place to host your outside community group event? No matter the event type, the Conference and Event Services Office is ready and equipped to coordinate the details of your event through the planning process.
Now let’s get started!
Contact Conference and Event Services at [email protected].
Click the links below and reserve the one that best fits your conference and event needs!